Policies and Welfare

Saltwood Cricket Club (SCC) is committed to the highest standards of care, supervision and behaviour throughout the club. SCC has developed the following club policies to ensure the welfare and enjoyment of everyone attending the club. Members and guests are encouraged to familiarise themselves with these policies and to immediately raise any concerns with any member of the club committee.

Code of Conduct

Saltwood Cricket Club is fully committed to safeguarding and promoting the wellbeing of all its members. SCC believes that it is important that members, coaches, administrators and parents, carers or guardians associated with the club should, at all times, show respect and understanding for the safety and welfare of others.

Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with insert name of person and position within cricket club.

As a member of Saltwood Cricket Club you are expected to abide by the following code of conduct:

• All members must play within the rules and respect officials and their decisions.
• All members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.
• Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
• Members must wear suitable kit – insert list of compulsory items – for training and match sessions, as agreed with the coach/team manager.
• Members must pay any fees for training or events promptly.
• Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.
• Junior members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.

Safeguarding Policy Statement

Saltwood Cricket Club (SCC) is committed to ensuring all Children (i.e all persons under the age of 18 ) participating in cricket have a safe and positive experience.
We will do this by:
• Recognising all children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have the right to have fun and be protected from harm in a safe environment
• Ensuring individuals working within cricketat, or for, our club provide a welcoming, safe, and fun experience for children
• Adopting and implementing the England and Wales Cricket Board (ECB) “SafeHands – Cricket’s Policy for Safeguarding Children” and any future versions of this
• Appointing a Club Welfare Officer and ensuring they attend all current and future training modules required by the ECB,
• Ensuring all people who work in cricket at, or for, our club (such as staff, officials, volunteers, team managers, coaches and so on) have a responsibility for safeguarding children, and understand how the “Safe Hands Policy” applies to them
• Ensuring all individuals working within cricket at, or for, the club are recruited and appointed in accordance with ECB guidelines and relevant legislation
• Ensuring all individuals working within cricket at, or for, the club are providedwith support, through education and training, so they are aware of, and can adhere to, good practice and Code of Conduct guidelines defined by the ECB, and the club
• Ensuring the name and contact details of the Club Welfare Officer is available: – As the first point of contact for parents, children and volunteers/staff within the club
– As a local source of procedural advice for the club, its committee and members
– As the main point of contact within the club for the ECB County Welfare Officer and the ECB Safeguarding Team, and
– As the main point of contact within the club for relevant external agencies in connection with child safeguarding Ensuring correct and comprehensive reporting procedures exist for raising and managing child safeguarding concerns.
• Providing an environment where the views of children, parents and volunteers are sought and welcomed on a range of issues. This will help us create an environment where people have the opportunity to voice any concerns (about possible suspected child abuse/neglect, and/or about poor practice) to the ClubWelfare Officer *
*Details of the County Welfare Officer will be made available, in case the Club Welfare officer is unavailable, or the concern relates to the Club Welfare officer.
• Ensuring all suspicions concerns and allegations are taken seriously and dealt with swiftly and appropriately
• Ensuring access to confidential information relating to child safeguarding matters is restricted to those who need to know in order to safeguard children – including the Club Welfare Officer and the appropriate external authorities, such as the Local Authority Designated Officer (LADO), as specified within ECB child safeguarding procedures

Photography, Filming and Social media broadcast Guidelines

Parents will not be prevented from taking pictures of, or filming, their children. These are normal family practices and help mark milestones in a child’s life. Similarly, Saltwood Cricket Club (SCC) is keen to record the achievements of its members, including young players, and from time to time use images of our cricket on our website and other media, subject to the policy below

• Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches
• If no consent has been given for a child on the player profile form, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child
• The children should be informed a person will be taking photographs
– The children should be informed that if they have concerns they can report these to the coach or team manager
• Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection or safeguarding concern

• SCC will ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent cricket and the club
• SCC will ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent cricket and the club
• If the cricketer is named, their photograph will not be used
• If a photograph is used, the childs name wil not be used
• SCC will only use images of children in appropriate kit (training or competition), to reduce the risk of inappropriate use, and to provide positive images of the children
• Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the County or Club Welfare Officer

Inclusion & Diversity Policy

Saltwood Cricket Club (SCC) is fully committed to the principles of equality of opportunity in cricket, and to ensuring that its employees, members and all other individuals working or volunteering for the club, and participating in or watching SCC’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation.

•SCC in all its activities will not discriminate, or in any way treat anyone less favourably against on the grounds of age, gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.
•SCC will not tolerate harassment, bullying, abuse or victimisation of individuals
•SCC will endeavour to create access and opportunities for all those individuals who wish to participate, and are lawfully eligible to participate, in its activities.
•SCC will ensure that it complies with the requirements of the Equality Act 2010 and shall take all reasonable steps to ensure that its employees, members and volunteers adhere to these requirements and this policy.
SCC is committed to the investigation of any claims when brought to its attention, of discrimination, harassment, bullying, abuse or victimisation of an individual, and reserves the right to impose such sanction as it considers appropriate and proportionate, where such is found to be the case.

• In the event that any employee, member, volunteer, participant or spectator feels that they have suffered discrimination, harassment, bullying, abuse or victimisation, they should report the matter in writing to the club’s Chairman or Welfare Office.
• Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.
• On receipt of the report, the Chairman and Welface Officer:
– may decide (at its sole discretion) to uphold or dismiss the complaint without holding a hearing;
– may (at its sole discretion) hold a hearing at which both parties will be entitled to attend and present their case;
– will have the power to impose any one or more of the following sanctions on any person found to be in breach of any policy: (a) warn as to future conduct; (b) suspend from membership; (c) remove from membership; (d) exclude a non-member from the facility, either temporarily or permanently; and (e) turn down a non-member’s current and/or future membership application; and
– will provide both parties with written reasons for its decision.
• A party may appeal a decision of the Chairman or Welface Officer to the relevant County Cricket Board by writing to the relevant County Cricket Board within 3 months of SCC’s decision being notified to that party.
• If the nature of the complaint is with regard to the Chairman or Welface Officer, the complainant may report the complaint directly to the relevant County Cricket Board.

Privacy Policy

Under new laws coming into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected.

Saltwood CC take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection, what your rights are.


Names of data controller


Saltwood Cricket Club
Categories of personal data we collect
  • Name and date of birth
  • Contact details
  • Medical/specific requirements information
  • Disability information
  • Emergency contact details
  • Sporting experience information
  • Video/Photography agreement
  • Participation agreement
Our sources of the personal data


We obtain personal data from:

  • The parent/legal guardian registering a child to join the club
  • Club coaches and junior co-ordinator
  • Medical practitioners
  • Play cricket database


Purposes for which we process personal data      The club will process the personal data for:

  • Administering bookings and attendance at sessions
  • Dealing with medical needs/specific requirements
  • Supporting the delivery of cricket sessions
  • For training and competition entry Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
  • For quality and improvement monitoring


Who we will disclose your personal data to
  • Leagues
  • The ECB
  • Coaches and junior co-ordinators for administrating training sessions
  • Volunteers who work at cricket clubs/venues to support the delivery of sessions.
  • The County Cricket Board that supports the local Cricket Club whose programmes you have registered for


Legal basis for processing your personal data The legal basis for the collection and processing of your personal data is:

·       for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us

·       for dealing with medical needs:  that you have given your explicit consent or in the child’s vital interests.

in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.

Your right to withdraw consent ·       Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time.  If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data


The Club will keep your personal data within the European Economic Area.


How long we will keep your personal data for                             


We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Saltwood CC as a member.

1 year after you cease to be a member of Saltwood Cricket Club or play an active part in Saltwood cricket Club, we shall delete your data.


Your rights in respect of your personal data


You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Our contact details



Ian Oakes
34 Tanners Hill Gardens, Hythe, Kent, CT21 5HX


email.                           ian@saltwoodcc.com

phone.                           07932122229

website.                       saltwoodcc.com



If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the named person at the club. You can also contact the Information Commissioner’s Office.


These policies are fully supported by SCC’s officers and committee who are responsible for the implementation of this policy.
This policy will be reviewed periodically by SCC in consultation with the England and Wales Cricket Board Limited.

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